Outlook gives you the option to choose between archiving automatically or manually. Oit highly recommends archiving on a regular basis. Instead, you can use the older autoarchive feature that will save old messages to an offline archive file aka outlook data file or pst file. The version of office i installed is office professional plus 2010 with service pack 1 x86 and x64 dvd english im on a 64bit os, so i believe it installed the 64bit version, but i could be wrong. Mar 27, 2017 if you choose to manually archive these items during this procedure, the items will again be subject to the do not autoarchive setting unless you manually override that setting again in the future. When we talk about archiving our outlook data, it not only means archiving emails, but also contacts, mail folders sent, deleted etc. The archiving process in outlook 20 and 2010 is similar. When you archive items, you can only archive the items to a personal folders.
No option to archive outlook on windows 7 with outlook 2010. If you want to manually archive and backup an item, click on the file tab, cleanup tools, then archive. The difference between archiving and exporting items. You can mark an individual email as do not archive in outlook as follows. Actually, microsoft outlook supports auto archive your outlook data files. Manual archiving provides flexibility, and allows you to specify exactly which folders are included in the archive, and which archive outlook data file. I want to do a manual archive of my outlook 2010 messages in all my folders and subfolders, everything before 311220. Autoarchive is enabled by default for some outlook folders.
Howto configure and manage autoarchive in outlook 2010. Description of the autoarchive feature outlook microsoft docs. Select the archive this folder and all subfolders option, and then click the folder that you want to archive. Select the mailbox cleanup section and the cleanup tools button menu. Here we will be discussing the manual archive feature of microsoft outlook 2010. May 08, 2018 the default locations of the archive files are. The first thing you need to do is create a new archive file which will store all the emails locally. This allows for decreased email load on the server thus, a reduction of inbox size and for easy transfer of older mail between computers. Then please click file info properties in outlook 2010 and 20. Now, choose cleanup tools and select archive from the dropdown menu. Once the file has been created, youll need to check the autoarchive. I know that archive backup is not supported on outlook 2010 so i wrote this bat file that i have scheduled to run daily that copies my pst file to a network share.
Manual archive in outlook 2010 does not work super user. If your inbox ever becomes unmanageable, you can use the archive option to move old emails to a separate outlook data file. Click the archive this folder and all subfold ers option. Sep 20, 2011 if you are using outlook 2003 or earlier, you can only access your online archive via owa. Creating an archive pst file below you will find the steps for creating an archive offline pst file within outlook 2010. Mark individual email as do not archive in outlook. If you dont disable the autoarchive feature in outlook 2003 or outlook 2007 and upgrade to outlook 2010 or later versions, the autoarchive feature remains enabled. Select and open the email which you want to mark it as do not archive in outlook. Consequently, the performance of your outlook is improved. Solved outlook 2010, archive option greyed out spiceworks. In the options menu click the advanced tab and then click the autoarchive settings button. The following article is a similar approach to traditional outlook archiving, but specifically focused on archiving calendar items. Nevertheless, you may forget archiving or dont archive on time occasionally.
How to mark specific emails as do not archive in outlook. Mar 17, 2021 you can also archive emails manually in outlook for office 365, outlook 2019, outlook 2016, 20, and outlook 2010. In microsoft outlook, click the file menu and select options. Different ways to archive mailbox or individual folders in. If you already have an archive file added to your outlook profile, you can simply drag and drop items in it to archive them. Click the cleanup tools dropdown menu in the center section of the window, then click.
Archive emails in outlook 2010 for avoiding corruption. Outlook 2010 does not possess an archive file and a manual creation of the file can be done. How to archive old emails in outlook 2010 solve your tech. The first thing you need to do is create a new archive file which will store all the emails locally on your computer. Solved how to force autoarchive in outlook 2010 spiceworks. Dgs how to perform outlook 2010 archive manually dg services. Nov 09, 2016 how to auto archive outlook 2010, outlook 20 and outlook 2016. I have been trying to find this out for years and just go round in circles. Sep 12, 2014 create archive file manually in outlook 2010. Click the archive this folder and all subfolders option, and then click the folder that you want to archive.
The complete guide to archiving emails in outlook 2010. This article is intended for windows pc users running outlook 2010 20, but should be considered the first course of action even for mac users looking to archive their own calendar items. How to archive in outlook automatically or manually. We can also run the archive automatically with the following steps. Feb 14, 20 well, with the manual archive, you can set a date youd like to archive past. If you arent a fan of the automatic feature, you can still make use of archiving by using the manual process. Start, all programs, microsoft office and finally microsoft office outlook 2. Outlook 2010 how to manually archive personal folders is there a way to manually force outlook 2010 to archive the personal folders. Of course, you can manually archive with clicking the file info clean tools archive in outlook 2010 and 20, or clicking file archive in outlook 2007. Outlook 2007 file archive outlook 2010 and outlook 20 file cleanup tools archive outlook 2016, outlook 2019 and office 365 file tools clean up old items when archiving is in progress, it is displayed in the status bar. The first time autoarchive runs, the archive file is automatically created in. Archive items manually outlook 2010 kapothi tech blog. How to archive in outlook manually email, calendar, tasks and other folders in outlook 2016, go to the file tab, and click tools clean up old items.
Pick the archive folder to send the old email to leave at default. I can always manually move the items, its not a huge deal, but i was just curious as to why the archive option would be greyed out and unavailable. Click the orange file tab at the topleft corner of the window. In the archive dialog box, select the archive this folder and all subfolders option, and then. Configuring a manual archive in outlook 2010 outlook has the ability to archive email to a local file. On a system with a 64bit image, but office 2010 standard 32bit installed, i do get the archive option, and am able to archive email. Outlook archive pst file is not empty but old emails dont show up. Retaining a large number of emails on the actual mail server can have a negative impact on your accounts performance within outlook and within the webmail client. Outlook archive pst file is not empty but old emails dont. How to archive old emails manually in outlook 2010. Click the archive this folder and all subfolders option, and choose the folder you want to archive.
As an alternative to manually configuring outlook archive settings, you can use the autoarchive feature of the email program. Under the file tab in outlook, i want a specified user to have the option to go to cleanup tools and then click on archive but it is greyed out. Copy the current mailbox folder structure to a new pstfile. Since autoarchive in outlook is not enabled by default, see how you can enable autoarchive in outlook 2012 to archive outlook automatically. The outlook options window opens then click on advanced then the autoarchive settings button.
To manually archive outlook items, do the following. You can also manually back up and archive items, in addition to autoarchive or as a replacement. Archives are used to reduce the size of your outlook data file. That is what the user wants, but this isnt available with autoarchive. How do i then delete all the messages i have archived from my outlook inbox and subfolders. Click the triangle next to a folder to view and select subfolders. It is available in all versions of outlook 2016, outlook 20, outlook 2010, outlook 2007 and earlier. But, before you getting started with archiving emails, know some important aspects of it. Feb 08, 2018 so lets get started with creating an email archive on outlook 2010.
The user need to follow the steps file info cleanup tools. May 27, 2020 to manually archive outlook items, do the following. How to manage autoarchive in outlook 2010 howto geek. How to archive email in outlook 2010 libraries home. Outlook 2010 how to manually archive personal folders. Outlook items that exceed the predefined age are automatically moved to a pst file. The only difference is how to access the autoarchiving settings. How to manually archive in outlook 2010 indiana wesleyan. How to configure and manage autoarchive in outlook 2010. In order to have the most computer resources available, its best to leave you archive file closed and only open it when needed. May 24, 2010 in outlook 2010 auto archive is not enabled by default. Outlook s default setting creates the pst file at the following location. So, in this article, you will learn how auto and manually archive emails in microsoft outlook 2016. The result of having this enabled for your account is that the autoarchive and the manual archive features will no longer be available to you in outlook 2010 or outlook 2007 with update kb2412171 or later installed.
I am trying to manually archive emails prior to certain data on outlook 2010. How to archive email in outlook 2010 5 of 7 11282016 10. Need to make archive pst file outlook is emailclient used to store all user data including emails, messages, contacts, task, notes etc. Read the many advantages of how to archive in outlook 2010, or scroll down straight away to start your email archiving process. Well its certainly available in outlook 2010 i remember turning it off via gpo so my users wouldnt archive their email outside of our controlled system. Since outlook 2010, auto archive is not enabled by default, though microsoft outlook will periodically remind you to do so. We use exchange server 2010 sp1 for mail and enable archive is not set on any of the mailboxes. Create archive file manually in outlook 2010 need to make archive pst file simple manual steps 2. If you do not want to use the default file or location, under archive file, click browse to specify a new file or. Nccu complies with title ix of the education amendments of 1972, which prohibits discrimination on the basis of sex in all programs and activities including sexual harassment and sexual violence in the universitys educational programs and activities. May 05, 2014 apart from manual archive, outlook 2010 also includes autoarchive feature, which makes outlook run faster and keeps your mailbox clean.
However, you can also archive emails in other versions of outlook like 20, 2010, 2007 etc. To create it, click on the file menu on outlook 2010 and select the option. Any subfolder of the folder you select is included in this manual archive. How to archive old emails manually in outlook 2010 gs computing. To turn it on, click on the file tab to access backstage view, then click on options. How to archive emails in outlook to manage email overload. Click the checkbox for run autoarchive every 14 days. To archive emails in outlook 2010 and 20, follow these steps. Click info in the column at the left side of the window. In our environment, we are using outlook 2010 version 14.
1237 28 1113 1198 51 441 479 242 731 982 878 95 1475 1170 92 1338 226 136 1009 887 1373 54 1073 972 278 1355 417 409 1218 464 1250 1336 194 70